PRIVACY NOTICE
Entrance
This Privacy Notice explains how Kaia Hukuk & Danışmanlık collects, uses, shares and otherwise processes Personal Data (defined below) about the following individuals:
• Persons who visit our website, mobile applications and other online services (each a “Site”);
• Contact persons of our clients and/or potential clients;
• Persons applying for or contacting a job;
• Suppliers that provide goods and services to Kaia Law & Consultancy and
• Other persons from whom Kaia Hukuk & Danışmanlık has obtained personal data.
In this Privacy Statement, “Personal Data” means any information relating to an identified or identifiable natural person processed by Kaia Hukuk & Danışmanlık as a data controller.
Overview
Kaia Law & Consultancy acts as a data controller in limited cases in terms of recruitment processes, legal services provided in the absence of direct client intervention, physical and electronic media security and information texts it sends.
In this context, the information contained in this Privacy Statement will be valid to the extent that we, as Kaia Law & Consultancy, process your Personal Data as data controller. The data processing activities we carry out as a data processor in line with the instructions and/or requests of our clients are outside the scope of this Privacy Statement. Necessary notifications regarding these activities are made by our relevant clients acting as data controllers.
Collection of Personal Data
We may collect the following Personal Data through automated methods such as our servers and electronic devices and non-automatic methods such as our document archives, but which are part of a data recording system:
Identity and contact data (Basic data): Name, phone number, postal address, e-mail address and contact information.
Special quality personal data: Information that can be defined as sensitive personal data within the scope of the current legislation, provided that it is provided only by you, to the extent necessary for a certain service we provide to you or to fulfill our legal obligations, in limited circumstances (e.g. association membership).
Registration data: Newsletter requests, event, conference, webinar and seminar registrations.
Client service data: Personal Data, invoice details, payment history and client feedback obtained from clients in relation to their clients, employees or persons known to the client.
Information data: Information on individual participation in events, conferences, webinars and seminars.
Compliance data: ID, passports or other identification documents you provide to us, dates of birth.
Data on job candidates: Data regarding job candidates or job opportunities provided on our Site or other offline means, which may be subject to separate notice.
Device data: Computer Internet Protocol (IP) address, single device identifier, other data connected to a device and other data about the use of the Site.
We may collect your Personal Data directly from you, our clients, suppliers, government agencies and a variety of sources, including publicly available sources.
Use of Personal Data
We collect and process your Personal Data for the purposes listed below, based on relevant legal reasons:
- We use basic data, registration data, client service data and device data to provide legal advice. The said data is necessary for us to fulfill our obligations under our contracts with our clients and provided that it does not harm the fundamental rights and freedoms of the data subject, the processing of personal data belonging to the parties to the contract is necessary, provided that data processing is mandatory for our legitimate interests, and is directly related to the establishment or performance of a contract. and it is processed because it has been made public by the person concerned.
- We use basic data, registration data, client service data, compliance data and device data to run our business activities and manage our client relationships. Such data is mandatory for our legitimate interests, provided that we can fulfill our obligations under our contracts with our clients (for example, issuing and processing invoices) and suppliers (managing the supply of goods and services to Kaia Hukuk & Danışmanlık) and not harming the fundamental rights and freedoms of the data subject. It is processed because it is necessary to process the personal data of the parties to the contract, provided that it is directly related to the establishment or performance of a contract and that it has been made public by the person concerned.
- We use device data to make our sites more useful. In cases where data processing is necessary for our legitimate interests, provided that it does not harm your fundamental rights and freedoms, we monitor how our Site is used to help us improve the order and information on our site and to provide a better service to our Site users.
- We use basic data, registration data, transaction data and device data to ensure the security and efficient operation of our sites and information technology systems. We monitor how our sites are used to detect and prevent fraud, other crimes and abuse, where data processing is necessary for our legitimate interests, provided that it is necessary to comply with legal obligations to which we are subject and does not harm your fundamental rights and freedoms. Through this processing activity, we ensure that you can use our Sites safely.
- In order to provide information services; We use basic data and registration data to keep you informed about our events, conferences, webinars, seminars, law bulletins and legal developments. If necessary, we process this data in order to provide you with special and relevant information, updates and invitations, based on your express consent or where data processing is necessary for our legitimate interests, provided that it does not harm your fundamental rights and freedoms.
- We use basic data, registration data, transaction data and device data for purposes such as checking the identities of new clients and preventing money laundering and/or fraud to ensure compliance and meet our legal obligations. We process the aforementioned data when it is necessary to comply with the legal obligations to which we are subject, where it is necessary to process the data for our legitimate interests, provided that it is expressly stipulated by the law and does not harm your fundamental rights and freedoms.
- We use candidate data and compliance data to provide recruitment and service provider management and to manage development processes. The said data is processed in order to comply with the legal obligations to which we are subject, with the management of recruitment and development processes. For these purposes, if the data in question has been made public by the data subject, it is processed in cases where data processing is necessary for our legitimate interests, provided that we fulfill the legal obligations to which we are subject and do not harm your fundamental rights and freedoms.
Sharing Personal Data
We may share Personal Data with the following categories of recipients:
- Business Partners: Kaia Law & Consultancy can work in cooperation with law offices and business partners operating around the world. In order to provide you with the best consultancy services and to manage our relationship with you, or to the extent necessary for the purposes described above, we may share Personal Data with our business partners abroad, if you have a request or express consent in this regard.
- Suppliers and service providers: We share Personal Data with suppliers and service providers in order to ensure that the suppliers and service providers from which we receive services operate on our behalf and in line with our instructions for the fulfillment of the above-mentioned purposes. Among the suppliers and service providers we receive service from; infrastructure and electronic communications service providers, including, for example, service providers for our client acquisition system, financial systems, and client relationship management databases; There are third party consultants who support us with business analytics and information activities, and the providers of the venues where we host conferences and events.
Such persons are obliged to provide an appropriate level of security for Personal Data and to use and process such Personal Data only on our behalf, under the terms of the contract we have signed. - Financial institutions: We share Personal Data with financial institutions for billing and payment processing purposes.
- Recipient companies: In case Kaia Hukuk & Danışmanlık is subject to any merger, acquisition, transfer of assets, transfer of services to another provider, we may share Personal Data with any recipient company or potential buyer to the extent permitted by the relevant legislation.
- Mandatory disclosures and legal claims: We share Personal Data to comply with regulatory or public authorities’ requests or any legally enforceable request or any subpoena, court order or other legal request. In addition, we share Personal Data to ensure or protect our legal rights, property rights and safety, or the interests of Kaia Hukuk & Danışmanlık or other persons, or the rights, property and safety of others, or to defend against legal claims. We may share Personal Data with government officials and other individuals when needed in connection with the sale or transfer of part or all of the business, or as required by applicable legal or administrative requirements or a court order. In addition, the servers we use for electronic correspondence are located abroad. In cases where you reach us via the website or directly via e-mail and provide personal data, you transmit your personal data abroad. If you do not prefer to reach us via the website or by e-mail, it is possible to reach us from the contact numbers specified in our Sites.
If you have a question about the persons with whom we share Personal Data, please contact us as outlined below.
Informational Messages
In cases where we process your Personal Data for the purpose of sending you informational messages, you have the right to control the processing activity in question. You can choose not to receive such messages at any time by contacting us in the said notification messages, the e-mail address in the message, or by contacting us as stated below.